France: Head of Administration and Finance

Organization

iMMAP is a pioneering organization that is leading the way in the effective use of information management practices and principles in the service of humanitarian relief and development.

iMMAP France is a French Association under the law of 1901 since 2008 and works with iMMAP US, which has been created in 1998: www.immap.org

Line management

The iMMAP France Head of Administration and Finance will work under the direct supervision of the iMMAP France CEO.

Responsibilities

Accounting Management

• Bookkeeping of the headquarter accounts and consolidation of the Country offices accounts, analytical allocation, issuing invoices, payments of expenses and invoices;
• Development and implementation of an accounting software;
• Ensure the connection with the accounting firm (transmission of the accounts);
• Ensure the proper classification of all accounting documents;
• Bank accounts management, ensure and maintain good relationship with the bank;
• Follow-up of the cash-flow plan and negotiation with the bank if need to be.

Financial Management

• Follow-up of the financial management tools: cash-flow, annual headquarter budget, financial statements;
• Elaboration of administrative and financial set-up and budgets of the funding application under institutional donors (UN, OCHA, ECHO, DFID, WB, AFD, etc.);
• Budget control and follow-up of on-going grants and service agreements: validation of contracts and grant agreements, preparation of the service provider’s contracts, elaboration of budget follow-up, compliance monitoring of the procedures, financial review management;
• Ensure the monitoring and control of the financial commitments of the Country offices: financial statements analysis, monitoring of the accounting supporting documents, budget review management, installments follow-up, financial reporting, audit management;
• Development and implementation of administrative and financial procedures and tools.

Audit Management (financial and organizational audits)

• Management of audit related to the Grants / Donor’s funding;
• Preparation of the annual headquarter audit in close collaboration the External Auditor Company (Commissaire aux Comptes).

Social Management (in close collaboration with the HR officer)

• Ensure the connection with the accounting firm for all HR matters;
• Administrative management of the Human Resources (French and International Consultants): contracts, leaves, R&R, pay slips, etc.

M&E and Training:

• Administrative and Financial support and training of the Country Offices and staff;
• Ensure the communication with the Finance department and the Country Offices;
• Perform assessment and monitoring missions of the Country offices

AOB:

• Support the administrative and financial opening of new Country offices;
• Participate to the administrative and financial organization and strategy of the new Country offices;
• Ensure the proper archives of all iMMAP France documentations.

Qualifications

Required

Ø Advanced University Degree in Business, Management, and Finance;

Ø At least ten years of experience in the field of administrative and finance, previous experience as Head of Administrative and Finance, experience in humanitarian INGO;

Ø Experience in administrative and financial management of donor’s grants;

Ø Experience and good knowledge of institutional donors (European Union, United Nations Agencies, OCHA, Humanitarian Pooled Fund, OFDA, DFID, AFD, etc.);

Ø Strong management and organisation skills, very good knowledge of HR/admin and Finance aspect of project management;

Ø Proven ability and experience interacting with a wide range of organizations and stakeholders;

Ø Entrepreneurial spirit, Autonomous, sense of responsibilities, rigorous, relational ease, team spirit;

Ø Fluent in English and French essential (written and spoken); Spanish and/or Arabic will be an assess.

Working Conditions

Ø Position based in Marseille, France with occasional travels to the field upon request.

Position based in Marseille, France
French Employee Contract: Short-term contract of 6 months (CDD) - Full time
Starting Date: May 1st, 2017

Please send CV and Cover Letter to: cbois@immap.org